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Google Gemini

Overview

Gemini for Google Workspace is an AI-based tool that integrates with Google Workspace applications like Docs, Sheets, Slides and Gmail. It uses advanced AI to assist users by generating text, creating summaries and suggesting edits. It helps users work more efficiently by generating text, summarizing information, and offering contextual recommendations from within the user's workspace. Gemini Handbook

Who can use this product?

  • ASU faculty and staff, can use Gemini for Google Workspace.
  • This tool is not available to students.  
  • Access is paid for and set up through ASU units. Individuals cannot purchase licenses directly. Licenses require Supervisor/Business Operations Manager approval.

Getting Started

  1. How to request access:
    Faculty and staff can request a license via ServiceNow
  2. How to login:
    Once you have an account setup, go to https://workspace.google.com/dashboard in your browser, sign in using your ASURITE. Gemini will be available in your Google Workspace applications.
  3. How to use:
    Using natural language, ask Gemini to do something. 
    Example: Create a new Google Doc, click the Gemini star at the top right by your profile icon, click 'Create and outline', type or paste your prompt into the box - "Write an outline of an essay on the key factors that contributed to the Anthropocene epoch." Hit enter, and then click 'Insert' for the outline to be added to the document.

  4. More resources:Prompting GuideGetting Started Course

     

 

Ready to get started with Google Gemini?

Faculty and staff can request a license via ServiceNow

Request Access

More about Google Gemini

Gemini for Google Workspace interactions comply with strict privacy standards. Gemini for Google Workspace is safe for ASU data and is FERPA compliant. Gemini for Google Workspace will not use any data, prompts, or responses for any AI training.

 

  • Seamless Integration: Gemini integrates directly into Google Workspace tools like Docs, Sheets, Slides and Gmali, making it easily accessible within familiar environments.
  • Intelligent Writing Assistance: Gemini provides real-time suggestions for grammar, style and content improvement, helping users create high-quality documents efficiently.
  • Enhanced Email Management: Gemini for Gmail helps manage emails by summarizing long threads, drafting responses, and searching previous messages with natural language.
  • Efficient Presentation Creation: Gemini is built into Slides to help with content creation, layout updates, and image creation.
  • Google Drive Search: Gemini allows users to search through Google Drive efficiently with natural language queries, making it easier to locate and retrieve important documents and information quickly.
  • Image Creation: Image creation is built into Gemini to allow for more engaging documents and presentations.

 

  • Occasional Inaccuracies: May occasionally produce incorrect or irrelevant responses.
  • Internet Requirement: Needs internet access to function optimally.
  • Lack of Reasoning and Context Awareness: AI tools currently struggle with complex reasoning and executing detailed plans, as they can misinterpret context and lack the ability to understand long-term dependencies.

 

  • Content Creation: Assisting faculty in drafting course materials, lesson plans, presentations, research papers, and lecture notes.
  • Writing Assistance: Essay reviews, suggesting improvements in grammar, structure, and clarity, and providing feedback for better writing quality. Creatively updating the tone, style, and voice of essays.
  • Summarization: Summarizing academic articles, research papers, and book chapters.
  • Translation: Translating text between over 40 languages.
  • Email Tools: Summarizing email conversation threads and drafting emails.
  • Search: Search Google Drive with natural language queries.

 

  • AI community Slack Channel: #ai
  • ASU Experience Center: (480) 965-6500 or 1-855-278-5080

  • Google has an ambitious plan to be Net-zero carbon by 2030
  • Google's emissions have been going up across Google's entire business portfolio and many attribute the rise to AI infrastructure.
  • ASU is committed to sustainable AI use and has numerous initiatives focused on sustainable AI use:
    • ASU Community Education
    • Faculty Research
    • Multiple-Model access to allow lower energy models to be used
  • ASU GPT Eco (future lower energy chat tool)

For more information on the Ethical use of AI, please visit the Provost Office Generative AI page and ASUs Digital Trust Guidelines.

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